For companies, fleet management requires the allocation of financial, human and technological resources which can be very significant.
To fleet operating costs
- Recruit competent staff to manage the vehicle fleet.
- Entrust the management of your vehicle fleet to an expert fleet management provider.
Outsourcing fleet management then emerges as a preferred solution, as it offers numerous advantages for companies.
What are the advantages of outsourced fleet management?
Control of fleet management costs through outsourcing
Every company has different needs when it comes to employee mobility. But one of the common goals for all is to reduce the total cost of ownership (TCO) of the fleet.
Companies turn to fleeters primarily to activate new levers for cost reduction.
On average, at FATEC, we see a ROI of around 20% on operational management . These savings are achieved through the activation of several levers.
Putting the different rental companies in competition
Putting leasing companies in competition is one of the ways to reduce fleet management costs.
At FATEC, we see savings of 10% thanks to a benchmarking process of offers from different leasing companies. This is especially true with the arrival of electric and hybrid vehicles, which generate price differences of up to €100 per month between two leasing companies, confirms Pascal Pilleyre (Sales Manager at FATEC).
Invoice verification
Systematically checking rental company invoices is an often overlooked step. That said, by rigorously reviewing these invoices, you can identify unwanted charges or simply overcharges for services.
At FATEC, by systematically checking the invoices of the lessors, we manage to achieve an average saving of 5% on the total amount of the invoices.
The management of fines
Managing fines isn't a direct cost saving, but rather a way to avoid the costs associated with fine increases. You can also outsource this activity.
Thanks to systematized processes, a fleeter allows you to react quickly in case of a violation and avoid costs for late payment, for example.
Management of long-term leasing contracts
Managing long-term lease contracts requires careful attention. When a vehicle is assigned to an employee, it is essential that the contract be tailored to their actual usage. For example, if the mileage allowance stipulated in the lease agreement is underestimated, significant additional mileage charges can arise at the end of the contract. The fleet manager then intervenes to anticipate these discrepancies and renegotiate the necessary amendments with the leasing company to avoid these extra costs.
It is also important to avoid overlapping contracts, for example, when a new vehicle is delivered to an employee while the old one has not yet been returned. This leads to unnecessary double billing. On a fleet scale, these issues can significantly impact company expenses.
Optimized management of returns
At the end of the contract, return fees can increase the total cost of ownership (TCO) by 3 to 6%. According to the long-term leasing association, these unexpected additional costs affect 95% of the 300,000 vehicles analyzed each year.
To avoid these issues, it is essential to check the condition of the vehicles and reread the contractual clauses before returning them.
Click here to learn more about how to reduce LLD return fees
A time saving in the management of your fleet
Administrative management of vehicles, registration certificate applications, insurance monitoring, claims processing, technical inspections… All these time-consuming administrative tasks mobilize your teams for very little added value for your company.
By entrusting this management to a specialized company, you reduce the burden on your internal services of all the administrative procedures related to fleet management.
| Scope of intervention | Outsourced tasks |
| Vehicle Acquisition/Rental | – Order management – Renewal management – Monitoring and management of long-term leasing contracts to avoid mileage surcharges |
| Fuel | – Fuel card management |
| Fines and offences | – Centralized monitoring and management to avoid surcharges |
| Return cost | – Monitoring vehicle condition to maximize residual value |
| Administrative management | – Handling administrative tasks (vehicle registration documents, Crit'Air stickers, fines, entry and exit management) – Handling administrative and tax declarations |
| Tax optimization. | – Monitoring regulatory changes, providing advice to avoid penalties and sanctions |
This list is not exhaustive
A team of experts dedicated to your fleet
Outsourcing your fleet management gives you access to qualified professionals. This outsourcing service provides you with tax specialists, technical experts, account managers, and fleet managers.
Thanks to their fleet management expertise and proactive approach, these professionals monitor the condition of your fleet and stay abreast of regulatory, technological, and technical developments. Based on their analyses, concrete recommendations reduce operating costs.
Thanks to their active monitoring and their ability to anticipate, they identify legal developments (LEZ, LOM law, taxation), identify optimization levers (taxation, switching to electric when relevant, better maintenance management), and support you in implementing the actions to be taken to avoid additional costs and remain compliant .
Fleet monitoring and regular reporting
By entrusting the management of your fleet to an expert, you also delegate the day-to-day monitoring of your fleet to a dedicated contact person. The service provider ensures the production of regular reports, allowing you to precisely track the condition of your fleet, the associated costs, and key developments.
Only strategic decisions or critical situations are escalated to your purchasing or general services departments.
Some fleet management companies, like FATEC , go further by organizing steering committees throughout the year to analyze key indicators (expenses incurred, recurring incidents, savings achieved, budget forecasts, and regulatory changes).
A single point of contact
If you manage your vehicle fleet yourself, you may have more than 10 partners to deal with: rental companies, mechanics, insurers, fuel suppliers for managing fuel cards, and many others. If you delegate the management of your vehicle fleet, you will only have one point of contact.
Focus on your core business
More and more companies want to outsource their fleets to improve company productivity by offloading tasks that do not create value for the company.
The underlying trend is confirmed: "companies are outsourcing non-strategic tasks ," notes Théophane COURAU, president of FATEC.
We are supporting more and more clients because they cannot recruit and choose to focus their efforts on what truly creates value
Your fleet manager becomes a strategic player
Saving time, reducing costs and optimized fleet management: all these advantages make the fleeter a strategic player for your company.
operational management services to support you, from the creation of your car policy to the return of the vehicles.
Would you like to discuss your fleet outsourcing project?
